Visitor Management system use-cases

Visitor Self registration

Self-registration for walk-in visitors

• This unique feature in AGP2 is very helpful for walk-in visitors and reducing the load of reception
• AGP2 generates a unique QR code that can be pasted on a wall or kept on tabletop
• Walk-in visitors can scan the QR Code using their Mobile Camera or Google lens
• On scanning the QR code a visit request form will open on the Visitor’s mobile
• The visitor can fill in his name, company, ID card, Photograph, person to meet etc.
• The visit request will be received by reception / security staff and approved by host
• On confirmation visitor will receive a QR Code on his mobile
• This QR code will be used to mark the entry of the visitor
• The same QR code can be scanned to mark the exit of Visitor (Guest)

Meeting request creation link

A personalized meeting request link for all employees

How this personalized meeting link is useful

• AGP2 creates a personalized meeting link for Every employee in the organisation
• This link can be shared with anyone who wishes to come and meet the employee
• The meeting link can be shared by email, whatsapp or SMS
• The receiver (Visitor) can open this link on his mobile or Laptop to create a meeting request with the Sender (Employee)
• For new visitors, their mobile number is verified and personal details like Name, Company, ID card, Photo etc. are captured
• Once a visitor is registered his details are pre-filled for all meeting requests
• Visitor can select a date and time of the meeting
• Once the visitor creates the meeting request, the host will receive a Email/SMS/App notification of the meeting request.
• Host can approve, reject or change the date-time of the meeting request
• Visitor receives the confirmation (or rejection) of the meeting request. The confirmation also contains a visit QR Code.
• After the host approves the visit request, Security and reception staff will see the meeting in the list of today’s scheduled meetings
• On arrival visitor (Guest) can show the meeting QR code at reception and proceed for the meeting
• The same QR code can be scanned to mark the exit of Visitor (Guest)

Visitor Safety training

Visitor Safety training for Environment health and Safety compliance

• There are two levels for visitor safety training in AGP2
• Level 1 associates a date validity with every visitor. A visitor pass can be generated for a visitor only in the safety training Date is valid
• Level 2 integrates a training and testing platform.
• Visitors can be shown a Company safety training video enumerating safety guideline.
• The video is followed by a random questionnaire to assess the visitor’s understanding of the safety protocol

• Visitor pass can be generated only if the visitor clears the safety test
• Visitor safety training is valid for a predefined period after which the visitor needs to clear the safety test again
• Visitor safety training and testing can be implemented on a kiosk or an android tablet
• Fully custom visitor safety training platform where you can insert your video, questions, safety test validity duration, language etc.

Visitor Self-Declaration & Questionnaire

• It is imperative to make the visitor aware of your organization’s policy about rights and duties of all the visitors who visit your organisation. 
• This feature of AGP2 is used to get a confirmation from the visitors, that they agree to the terms, conditions and organisation policies for visitors.
• The terms can be related to Fire & safety, environment & health policies.
• It can be used to record visitors’ contact and travel history, body temperature, presence of Arogya setu app etc.
• Custom questionnaire can be defined and each visitors responses can be recorded
• Responses can be queried for compliance check.
• This is a very significant feature for compliance and legal ramifications. 

Visitor feedback & rating

Will it not be worthwhile to know about the experiences of your visitors while they were in your organization? AGP2 visitor management system provides a simple user interface where Visitors can provide a rating and feedback after the visit.

 

• After completing the meeting, while exiting your organization, visitors can scan a QR code to provide a feedback
• After scanning the QR code, a feedback form opens on their mobile phone
• Visitors can provide a rating (1 to 5 stars) and a feedback about their experience
• They can highlight issues they may have faced during the visit and  suggestions to improve your visitor management system
• All the feedbacks an be viewed by a designated person
• A “low rating notification” can be sent to a designated person to take corrective actions